Terms and Conditions
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- Terms and Conditions
Last Updated: 05/06/2026
1. Overview
Welcome to our booking platform (the “Platform” or “We”). The Platform allows guests or tenants to perform online booking or reservations of properties and rooms (the “Service”).
2. Booking, Payment, & Security Deposit
- Eligibility: Primary guests must be at least [21 / 25] years of age and present during the entire reservation period.
- Payment Schedule: [e.g., 50% upon booking, balance 14 days before arrival] is required to secure your reservation.
- Security Deposit / Hold: A refundable security hold of [$Amount] may be authorized prior to check-in to cover potential damages, missing items, or excessive cleaning fees.
3. Cancellation and Refund Policy
- Flexible / Moderate Window: Cancellations made at least [e.g., 14/30] days before check-in receive a [100% / full] refund minus any applicable processing fees.
- Late Cancellations: Cancellations made fewer than [e.g., 14] days prior to check-in are [non-refundable / eligible for a 50% credit].
- No-Shows & Early Departures: No refunds or credits are issued for late arrivals, early departures, or failure to check in.
- Weather & Acts of Nature: Reservations stand regardless of weather conditions unless an official mandatory evacuation order is issued for the property location.
4. Check-In & Check-Out Rules
- Check-In: Starts at [e.g., 4:00 PM]. Entry instructions and digital access codes are provided prior to arrival.
- Check-Out: Strictly by [e.g., 10:00 AM]. Late check-outs without prior written approval will incur an additional fee of [$Amount per hour].
5. House Rules & Guest Conduct
To ensure comfort, safety, and respect for neighboring properties, all guests agree to:
Maximum Occupancy:
The property shall not be occupied by more than the registered number of guests stated in your booking.
Parties & Events:
Unauthorized parties, commercial gatherings, or large events are strictly prohibited and result in immediate eviction without refund.
Quiet Hours:
Quiet hours are observed between [e.g., 10:00 PM and 8:00 AM].
Smoking Policy:
Smoking, vaping, or electronic cigarettes are strictly prohibited indoors and inside glamping units.
Campfires & Outdoor Cooking:
Fires are restricted exclusively to designated fire pits and subject to local burn bans or forestry fire regulations. Fires must never be left unattended.
Guest & Visitor Registration:
For community security and property access, all overnight guests and visitors must be registered in advance. Valid identification may be required for registered guests and visitors. Pets must also be registered and applicable guest, visitor, and pet fees must be paid prior to access.
Parking:
Private on-property parking is available for a maximum of five vehicles. Parking outside the property gate is not permitted, as vehicles may obstruct neighboring residences or community access.
6. Damages, Inspections, & Incidentals
Guests are responsible for keeping the premises and furnishings in good order.
Any damage, breakage, or malfunctioning equipment must be reported promptly to management.
We reserve the right to inspect the property during your stay if reasonable cause exists regarding rule violations or property emergencies.
Repair, replacement, or excessive cleaning costs resulting from guest misuse will be charged to the card on file or deducted from the security hold.
7. Nature, Outdoor Amenities, and Assumption of Risk
Glamping and rural vacation rentals involve outdoor natural surroundings. Guests acknowledge that:
- Properties may feature natural hazards including uneven terrain, wild flora and fauna, changing weather, water features, hot tubs, or wood-burning amenities.
- Guests voluntarily assume all inherent risks associated with using outdoor amenities, decks, trails, and glamping facilities.
- This is not liable for injuries, insect bites, animal encounters, or accidents resulting from negligent use of amenities.
8. Limitation of Liability
To the maximum extent permitted by applicable law, [Business Name], its owners, agents, and contractors shall not be liable for any direct, indirect, incidental, or consequential damages resulting from:
- Lost, stolen, or damaged personal property of guests.
- Temporary utility outages, internet disruptions, or equipment breakdowns beyond our direct control.
- Personal injury or illness during occupancy, except where caused directly by our gross negligence.
9. Governing Law & Dispute Resolution
These Terms are governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. Any dispute arising from these Terms or your stay shall be resolved exclusively within the courts of [County/City, State].
10. Contact Us
If you have any questions about this Terms and Conditions, please contact us – +1-954-274-4263